Start to Finish Event Management
Address: 12 Rocklea Drive Port Melbourne VIC 3207
Phone: (03) 9285 0600
Fax: (03) 9645 1345
Email: info@ausrun.com.au
General Manager - Joel Knott
Event Manager - Fiona Welsh
Event Manager - Fergus Floyd
Event Manager - Matt O'Halloran
Event Manager - Carolyn Smith
Race Director - Julie Tedde
Sponsorship and Marketing Manager - Byron Dodds
Marketing Coordinator - Lizzie Davenport
Event Admin - Leeanne Newman
Client Services Coordinator - Mini Mehmet
Event Assistant - Thomas Speers
Event Assistant - Casey Welch
The Dingoes Refrain P/L
Director - Terry O'Halloran
Director - Joan O'Halloran
Book keeper - Greg Scanlan
Database - Sarah Fisher
Start to Finish Event Management are looking for exceptional people who share our love for events, our participants we serve and the work we do!
Work at Start to Finish events!
Start to Finish Events owns and manages some of Australia’s largest participation run/walk events and triathlons. Based in Port Melbourne, we have more than 20 years of experience and an excellent range of large scale participation events. Start to Finish is continually growing as it develops new events and expands its range of contacts.
Start to Finish is owned by The Dingoes Refrain Pty Ltd which also manages Sporting Spirit Personal Training and publishes the Australian and New Zealand edition of Runner’s World magazine.
Event Coordinator
An opportunity exists for an Event Coordinator to join Start to Finish Event Management to assist in the delivery of various run/walk events and triathlons.
• Leading event management company
• Exciting and challenging role
• Port Melbourne
Specific Duties
1. Assist the Event Managers in the management of Start to Finish owned and contracted events including: timelines, event logistics and event planning.
2. Obtain quotes, negotiate rates and secure suppliers that adhere to event budgets.
3. Assist in the compliance of all event permits: safety plans, risk management plans, traffic management plans, food safety plans, insurance, police and emergency services.
4. Assist with answering phones, data entry and administration duties.
5. Assist in the execution of the event advertising and promotional campaign including mailouts, database management and administration.
6. Responsible for managing casual on-day staff and volunteers for events. Including recruiting new staff and volunteers, developing staff and volunteer instructions, contacting and arranging on-day staff shifts and timetables, coordinating staff on event days, compiling and processing staff pay sheets, and completing post event pay sheet administration.
7. Manage event day set-up and pack-up.
8. Assist the Sponsorship Manager to ensure that all sponsors benefits are delivered.
9. Ensure that all equipment, infrastructure, signage and consumable products are maintained and restocked.
10. Assist the Sponsorship Manager to ensure that all sponsors product is delivered according to contract conditions and timelines.
11. Ensure the allocation, preparation and packing of all equipment, infrastructure and signage, ready for event day.
12. Ensure that all appropriate on-day documentation is prepared including: onday folders, contact lists, name tags, personnel/volunteer lists, event day running sheets, instructions and commentary.
13. Oversee event on-day logistics including: massage, on-day entertainment, food vendors and event service providers.
14. Produce post event statistical analysis of participant numbers and survey results.
15. Complete post event unpacking of equipment, restocking of consumables, document filing and age group medal mailouts.
Essential – Selection Criteria
• A high attention to detail.
• Excellent written communication skills with the ability to produce high quality written documents/reports.
• Strong verbal communication and presentation skills.
• Developed organisational skills, time management skills and attention to detail.
• Ability to work well under pressure.
• Competent computer skills – MS office.
Desirable – Selection Criteria
• Senior First Aid Certificate
• Manual Drivers Licence
Extent of Authority
Report to the Event Managers
Responsible for
On day staff
Volunteers
Terms and Conditions
Weekend work and flexible hours required.
Only successful applicants will be contacted.
All applicants must complete an online questionnaire and submit their resume and covering letter via the Seek online application system.
http://www.seek.com.au/job/b-event-b-b-coordinator-b/melbourne-bayside-south-eastern-suburbs/17949459/29/1/
Casual Event Staff
Casual event staff assist with the delivery of our run/walk events. Staff will be involved in a number of areas at the events including course marshals, post event giveaways, registration, clothing storage, drink stations and event set-up/breakdown. Shifts are for the duration of approximately 4-8 hours per event.
Days of work vary for each event (Friday, Saturday and Sunday). It includes a 5am start Sunday.
Reliability, flexibility and availability are essential.
Please forward your application to Start to Finish by email to employment@ausrun.com.au